Build an Offer Letter — Guides — Documents

Overview

An offer letter template automates one of the most common HR documents. You'll create a template with company branding, candidate details, compensation information, and terms of employment.

Page Setup

Size: A4 (595 × 842px) or US Letter
Orientation: Portrait
Margins: 60px top/bottom, 50px left/right

Company Header

Add your company logo — top-left, 120px wide
Add a text element with company name — right-aligned, 14px, bold
Add company address below — 10px, gray
Add a line element as a divider — full width, 1px, light gray

Letter Content

Use field elements for all dynamic content:

Field Key	Description	Example
`date`	Letter date	January 15, 2025
`candidateName`	Full name	Alice Johnson
`candidateAddress`	Mailing address	123 Main St, NY
`position`	Job title	Senior Engineer
`department`	Department	Engineering
`startDate`	Start date	February 1, 2025
`salary`	Annual salary	$120,000
`managerName`	Reporting manager	Bob Smith
`signerName`	HR / executive signer	Carol White
`signerTitle`	Signer's title	VP of People

Body Paragraphs

Use text elements with embedded field references for the letter body. A typical structure:

Greeting — "Dear {candidateName},"
Opening — We are pleased to offer you the position of…
Compensation — Your annual salary will be…
Benefits — You will be eligible for…
Start date — Your expected start date is…
Closing — We look forward to having you join…

Conditional Benefits

Use conditional content to show different benefits sections based on the role level (e.g., executive vs. standard packages).

Signature Section

Leave space for a signature image or line
Add signerName and signerTitle fields below
Optionally include an acceptance section for the candidate to sign

Sample API Data

Generate Request Data

{
  "templateId": "tmpl_offer_letter",
  "data": {
    "date": "January 15, 2025",
    "candidateName": "Alice Johnson",
    "candidateAddress": "123 Main Street, New York, NY 10001",
    "position": "Senior Software Engineer",
    "department": "Engineering",
    "startDate": "February 1, 2025",
    "salary": "$120,000",
    "managerName": "Bob Smith",
    "signerName": "Carol White",
    "signerTitle": "VP of People"
  }
}

Next Steps

Contract Template — Multi-page legal document
Certificate Template — Achievement certificates
Conditional Content — Role-based content

Building an Offer Letter Template